Just like all other documents, it is best to choose a format that supports ``version control''. In other words, a feature that allows the convenient and visual comparison of different versions of a document. Microsoft Word (and most compatible word processors) supports flexible and visual version control for documents.
While it is convenient to computers to create, track, distribute and
view documents, it is equally important to ``back up'' documents with
printouts. All major versions, especially ones released to the client,
should be filed and organized by a document control person.